TECHNICAL SERVICES
Technical services include library operations concerned with the acquisition, cataloging, classification, bibliography, indexing, physical processing, and maintenance of library collections. These processes are performed, usually in the Technical Services Section of the Library.
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Acquisition
Acquisition refers to the process of selecting, ordering and receiving library materials or resources in all formats including digital items through purchase, gift, or exchange. The process also involves budgeting and negotiating with agencies such as publishers, vendors, or dealers.
The Library is responsible for acquiring library materials requested by the faculty members of the University for their academic and research needs. The selection of library materials is done in accordance with the collection development policy of the library. Bibliographic searching of the library catalog is undertaken before ordering the requested materials to avoid unnecessary duplicates.
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Cataloging And Classification
Cataloging is the process of creating a record for each library item so that it can be easily found or accessed. It involves bibliographic description, subject analysis, and assigning of appropriate call numbers for a library material. The physical preparation of the item before its circulation or shelving is also done in the Cataloging Section of the library.
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Indexing
The University Library provides its clients bibliographic sources or indexes that can be consulted while doing their academic or research work. Articles from different journals, periodicals or magazines are indexed to facilitate access and use.
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Inventory
The University Library maintains an accurate inventory of all items associated with the Library. Inventory is a process by which items and information in the holdings record are verified and compared with the physical material found in the library’s collection.
The University Library conducts an annual inventory of its resources for the following reasons:
- to ensure the accuracy of the catalog;
- to correct cataloging and labelling errors between an item and its record;
- to evaluate the condition of the materials on the shelves;
- to identify missing resources; and
- to identify items that should be weeded, repaired or relocated.
An updated and accurate cataloging record guarantees a timely and efficient delivery of information to clients. It minimizes time and effort in searching for items not found on the shelves but is reflected in the catalog.
