2. Library
  3. Policies
  4. Rules and Regulations
  5. Borrowing and Returning

 

BORROWING AND RETURNING OF LIBRARY RESOURCES

The use of the different types of library resources shall be subject to the following conditions:

 

Print Resources

  • Reserve books are required reading materials for courses offered during the semester/summer.  It can be borrowed for room use only and recalled two hours after it is issued.  It may also be borrowed for overnight use upon request and be returned not later than 9:00 A.M. the next working day.
  • Circulation books are reading materials for home use that can be borrowed for a longer period of time, usually loaned for two weeks.
  • General reference books include encyclopedias, dictionaries, atlases, etc. These are materials intended to be consulted for specific information rather than read from beginning to end. Reference materials are for room use ONLY. It can be borrowed for classroom use upon request of a faculty member, but it must be returned within the day.
  • Serials refer to publications in any medium issued in successive parts bearing numerical or chronological designation, and intended to be continued indefinitely. Serials shall be for room use only.  However, faculty and officials of the University may borrow a serial or periodical, other than the latest issue, for a period of not more than one (1) week.
  • Theses and dissertations are documents submitted in support of candidature for an academic degree. These materials are for room use only.  Reproduction (i.e. scanning, photocopying, picture taking, etc.) is allowed for Abstract, Table of Contents and References ONLY, otherwise, it is strictly prohibited.
  • Archival materials such as official records, personal papers, legal papers, manuscripts, etc., shall be subject to any restrictions that may have been imposed on particular records by the originating office in the University or the donor as stipulated in the deed of donation. These materials shall be for room use only.
  • Special Collections include rare books, books in personal papers of Filipiniana and Archives Sections, art collections, and certain types of fine Art books.

 

 

Borrowing Privileges

 

  • Undergraduate students, High School students, and administrative staff of the University may borrow not more than five (5) Circulation books and two (2) Reserve books at a time.
  • Graduate Students of the University may borrow not more than ten (10) Circulation books, depending on the availability, and two (2) Reserve books at a time.
  • Faculty members, officials of the University, REPS may borrow not more than ten (10) Circulation books and two (2) Reserve books at a time.
  • Non-UPV may borrow books as needed, but for room-use only.

 

 

Borrowing Limits

 

  LOAN LIMIT
(No. of Library Materials)
   PATRON Circulation    Reserve    Ref./ Serials/
Theses/
Dissertations
   Students
         - High School		 5 2 As needed
         - Undergraduate 5 2 As needed
         - Gradute 10 2 As needed
   Faculty/Instructor 10 2 As needed
   Research, Extension Professional
   Staff (REPS)		 10 2 As needed
   Administrative Staff 5 2 As needed
   Non-UPV As needed

 

 

Borrowing Period

 

  LOAN PERIOD
   PATRON Circulation    Reserve    Ref./ Serials/
Theses/
Dissertations
   Students
         - High School		 - 1 week Room Use/ Overnight Room Use Only
         - Undergraduate - 2 weeks

- 1 week for Filipiniana Collection		 Room Use/ Overnight Room Use Only
         - Gradute - 2 weeks

- 1 week for Filipiniana Collection		 Room Use/ Overnight Room Use Only
   Faculty/Instructor - 1 month

- 1 week for Filipiniana Collection		 Room Use/ Overnight Room Use Only
   Research, Extension Professional
   Staff (REPS)		 - 2 weeks

- 1 week for Filipiniana Collection		 Room Use/ Overnight Room Use Only
   Administrative Staff - 2 weeks

- 1 week for Filipiniana Collection		 Room Use/ Overnight Room Use Only
   Non-UPV Room Use Only

 

 

 

Electronic Resources

Aside from print resources, the library also provides its constituents access to electronic resources. These electronic resources are acquired by the Library through its paid and free subscriptions. At present, several IP access and remote access online databases are already available to its users. The use of electronic resources of the library is governed by the following conditions:

 

A. Use of Internet (Use of Imac Computers)

The University Library provides internet access either through Wireless Fidelity (WiFi) connection or through the use of iMac computers. Access to online resources and information aids clients in their academic and research needs. The following rules must be observed when using the library’s internet or iMac computers:

  • Internet access using wifi is open. Anyone with wifi capable devices can access the internet by connecting to the open-wifi connection within the library. Browsing of pornographic sites, sexual or explicit content, gaming, and other inappropriate online activities is strictly prohibited.
  • Mac computers are available for online research purposes only. Online browsing (i.e. email, CRSIS, social media, etc.) would be permitted provided it would be done minimally and there is sufficient number of vacant computer units.
  • Students are entitled to use the iMac computers for free for the first 20 hours per semester. Once the free hours are consumed, the library will charge a fee of PHP 20.00/hour.
  • Connecting/charging of USB or other external devices (either storage or mobile devices) in iMac computers is not allowed.

 

B. Use of Online Databases

IP access and remote access databases are available in the University Library. However, the use of these databases is governed by the following rules:

  • Access to online databases must be under “Fair Use”, whether it is for personal, educational, or research purposes only. Distribution for commercial purposes and posting on public websites is strictly prohibited.
  • Usernames and passwords for remote access online databases are provided for members of UPV only. Sharing it with Non-UPV constituents is unauthorized.
  • Excessive downloading is strictly prohibited.

 

C. Use of OPAC (Online Public Access Catalog)

The Online Public Access Catalog (OPAC) is a database that contains the collection of the library which is accessible online using electronic devices with internet connection.

The UPV University Library uses an in-house program for its OPAC. The program known as the Integrated Library (iLib) Systems was designed by the U.P. System (Diliman) for all its constituent universities. Library clients may avail of the OPAC stations provided in every unit libraries subject to the following rules:

  • Computers in the OPAC Stations are strictly for searching of library materials only.
  • Internet browsing or research is not allowed.
  • Use of flash drives/USB or other external devices is restricted.