Citizen's Charter

Signing of University Clearance for Faculty and Staff

Signing of University Clearance for Faculty and Staff enables UPV faculty and staff to clear their accountabilities in the library. Faculty and staff who has pending/unsettled accountabilities in the library will not have their university clearance signed.

Office	University Library
Classification	Simple
Type of Transaction	G2C – Government to Client; G2C – Government to Client; G2B – Government to Business Entity
Who may avail	UPV Faculty and Staff
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
Certificate of Clearance Request Form		HRDO
College/Office Clearance from Money and Property Accountabilities		HRDO
Statement of Remaining Obligation		HRDO
CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. HRDO staff-in-charge emails the following documents being requested by the clients: Certificate of Clearance Request Form (Attachment A) College/Office Clearance from Money and Property Accountabilities (Attachment B) Statement of Remaining Obligation that Employee Must Settle (Attachment C)	1.Acknowledges receipt of the email from HRDO 1.1. Verifies against the list of accountabilities 1.2. Verifies the accountability from the staff-in-charge	None	5 minutes	Sharon Rose C. Galorport Jaycel E. Fernando College Librarians
2. HRDO staff-in-charge acknowledges the Attachment B.	2. Fills in attachment B and email to the HRDO	None	1 minute	Sharon Rose C. Galorport UPV Library Miagao Campus
HRDO staff-in-charge acknowledges the Attachment C Client acknowledges the Attachment C and settles the accountabilities with specified section via email	If client has unsettled accountabilities, emails the Attachment C to HRDO staff-in-charge and the client	As assessed
TOTAL		None	6 minutes